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Common Shares Filing Instructions
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Common Shares instructions can also apply to other classes of securities such as preferred shares, multiple voting shares, special shares and American depository receipts.
Note: When filing an insider report for common shares, do not aggregate a series of transactions (purchases and/or sales and averaging out prices) over a period of time. Disclose the number or value of common shares acquired or disposed of for each transaction involving an acquisition or disposition of common shares.
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How to File an Insider Report for Common Shares
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The steps to file an insider report for common shares follow:
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Steps
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Action
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1
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Click Insider report in the top navigation bar
The Introduction to insider report activities (Form 55-102F2) screen opens
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2
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Click File insider report in the left navigation bar
The Select issuer screen opens
Click the radio button beside an issuer in the list to select it
Note: To view issuer information click on the magnifying glass under Issuer Information. An information window will display. Opting to view the issuer's information will not detour you from the filing process.
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3
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Click File insider report or View issuer reports
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If
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then
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you choose to view issuer reports
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SEDI will then display an information window that displays a list of issuer reports which have been filed since your last insider report filing, or, informs you that no issuer reports have been filed since your last filing. When finished click “Viewing completed”.
Note: It is recommended to view the issuer report, as the current list of issuer reports will not be displayed the next time you file an insider report. However, issuer reports are always accessible through the access public filings.
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you choose file insider report
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you will be taken to the Select security designation screen
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4
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The Select security designation screen opens
Click the radio button beside the security (common shares) that you want to file a report about in the Outstanding securities list
Click Next
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5
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The Select ownership type screen opens
Use the drop-down list box to specify an Ownership type for the selected securities
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If the ownership type is
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then
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direct (The insider holds the securities directly. For example, the insider can hold the securities in an account with a broker, but the account is in the insider’s name.)
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click Next
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indirect (The insider can hold the securities indirectly. For example, the insider can beneficially own common shares in X Co. but the registered owner is another entity such as a holding company, an RRSP or a family trust.)
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select a registered holder from the Registered holder list and click Next
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control or direction (The insider has control or direction over securities if the insider, has or shares voting power or investment power over those securities)
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select a registered holder from the Registered holder list and click Next
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Note: If the desired registered holder does not appear in the list, click the radio button beside Add new holder and type the name of the registered holder in the space provided.
Click Next
Note: If this is the first time you are filing for common shares and the ownership type chosen, you will be required to record an Opening Balance on Initial Report before filing this transaction. See Filing Opening Balance on Initial Report
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6
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The Enter transaction information screen opens
Click on the calendar icon to the right of the Date of transaction field to select and enter a date. To display a different month, click on the arrow to the far left or right of the current month title. Click the down arrow to select a different month and year. Alternatively, manually enter a numeric date into the field using the format YYYY-MM-DD (including hyphens).
Note: For an acquisition or disposition of common shares in the public market (code 10), the date of transaction is the trade date and not the settlement date. For an acquisition or disposition of common shares in a private transaction (code 11), the date of transaction is the date the insider’s offer to buy or sell is accepted.
Select the appropriate Nature of Transaction code
You acquire or dispose of common shares in a number of circumstances, for example:
- in the public market (code 10)
- through a prospectus offering (code 15)
- under a prospectus exemption (code 16)
- by any other private transaction (code 11) or private placement (code 11 or 16)
- exercise of options (code 51), warrants (code 54), rights (code 57), or third party derivative (71)
- through redemption, retraction, cancellation, repurchase (code 38)
- a stock split or consolidation (code 37)
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7
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Type the number of common shares in the Number or value of securities acquired or disposed of fields (SEDI will not allow you to enter the number in both fields. If there are disposition and acquisition transactions that need to be reported, these should be filed separately. SEDI only allows filing one transaction at a time.)
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8
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Enter a Unit price or exercise price and use the drop-down box to choose a Currency
Note: The Canadian dollar (CAD) is the default value. If there is no unit price or exercise price involved, select the Not Applicable checkbox. If the currency involved in the transaction does not appear in the list, convert it to CAD and use the General remarks field to disclose the currency conversion details (e.g. the original currency and the original unit price or exercise price involved in the transaction with the conversion rate chosen and other details where appropriate).
Enter any remarks that you want to make public in the General remarks field (optional)
Enter any private comments in the Private remarks to securities regulatory authorities field (optional)
Maximum number of characters for remarks: 254
Click Next
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9
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The Final Review screen opens
Review the information:
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If
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then
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the information is correct
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click Certify
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the information is incorrect
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either:
- click Cancel to return to the Enter Transaction Information screen
- or identify which screen contains the information which needs to be changed and click on that screen name in the process tracker at the top of the screen.
When you return to a previous step, transaction information entered on the pages following that step is cleared and will have to be re-entered.
Note: The current screen is highlighted in green and underlined, completed steps are in black and upcoming steps are in grey.
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Click Certify
The Certification dialog box opens
Click OK
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10
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The Completed screen opens
Note: if you want to print this screen, do so before answering the “File another transaction?” question because after you answer, the screen closes and you will lose the current information
Clicking the “Printer friendly version” button will take you to a printer-friendly page and launch your browser’s print dialog box. Use the Back button on the page (not the browser “back” button) to return to the “File insider report – Completed” screen.
Indicate whether you are finished filing insider reports.
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If you are
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then
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want to file another transaction
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Select one of four available options to file another transaction:
Click Yes to file this part of the report.
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don’t want to file another transaction
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Click No to finish filing the report and return to the Introduction to insider report activities screen. Click Logout in the top navigation bar.
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